When it comes to your farm accounting practices, what accounting method do you use the most often? Do you stick with easy-to-implement, but ultimately low-value cash-based accounting or do you employ more rigorous (and valuable) methods?
When it comes to your farm accounting practices, what accounting method do you use the most often? Do you stick with easy-to-implement, but ultimately low-value cash-based accounting or do you employ more rigorous (and valuable) methods?
Topics: farm accounting
Farm accounting can be an incredibly complicated process. Whether you’re an owner, operator, or a dedicated accountant, there are a ton of different costs to track. Also, the long-term market cycle of the agriculture industry demands that farms exercise strict cost controls—trimming the “fat” from the “meat” in all of their expense categories wherever possible.
Topics: farm accounting
Standardizing accounting practices for any industry can be incredibly difficult. In farming especially, there are countless variables that can severely impact the production numbers of a farm—everything from the vagaries of natural weather patterns to soil quality, crop/livestock genetic factors, and the availability of labor at an affordable cost.
Agriculture accounting needs to account for all of these variables and standardized, “Big Bucket” accounting solutions and practices often fail to, well, account for these variables and the impact they can have on farm operations.
Topics: accrual accounting, agricultural managerial accounting, farm inventories, farm accounting, agricultural inventories, quickbooks, activity-based costing
Having liquid assets can be crucial for any business. Farms need money to help fund the acquisition of new acreage, pay for employee labor, buy and maintain equipment, process raw goods into finished, ready-to-sell products, and more. One way that farmers can acquire the capital needed to fund their operations is to apply for a farm loan.
Topics: farm accounting
Financial management can be a crucial part of ensuring farm profitability. Conversations about the agricultural industry tend to focus more on the production side, whether it’s crops, livestock, or the market impact on those commodities.
However, farm managers know not to underestimate the necessity of understanding profit and cost centers in a farming operation. Having a firm grasp on the basics and knowing how to measure profitability is vital for ensuring the long-term viability of your agricultural business.
Topics: farm accounting, Cost center allocation, farm profit centers
Over the past month, we’ve done a pretty comprehensive review of the different pathways on the growth path decision tree. As we prepare to enter a new year, many farm managers, owners, controllers, and accountants are starting to look at their accounting and consider whether they’re on the right path. There are a lot of decisions to make and, essentially, no right or wrong. If something’s working for you, that’s great. But, what if there were a better way out there? It’s worth investigating.
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Quite often, farmers and ranchers see computers as solely a back office function. In fact, surveys reveal that many believe accounting is their computer's most important function. Unfortunately, for many, selecting the right farm accounting system has been a hit-and-miss exercise. Often, many users cobble together spreadsheets and utilize software that’s not designed to account for the nuances and challenges of farm accounting.
Growth Path Accounting, however, provides farm managers with step-by-step procedures for selecting and maintaining accounting systems. The Growth Path concept relies upon some on assumptions including:
However, understanding accounting methods can be vital to farmers hoping to gain greater insight into their farm operations, better understand their financial situation, and better prepare for the future. The amount of information you currently have and the amount of information you’d like to have can change your current accounting method. The Growth Path Decision tree is a key piece in understanding both where you are in terms of information and how you can leverage more data to make more strategic decisions.
The first phase in Growth Path Accounting (GPA) is the determination of a starting system. To do that, you only need to answer two questions:
Using this profile, GPA uses a "decision tree" to prescribe one of three growth paths leading to varying levels of practices and controls.
To begin, you must review your past experience with accounting. The first "branch" in the decision tree simplifies this by asking Question One: "Is your current accounting method cash or accrual?"
You know you are currently cash if:
You're likely accrual if you're following all of these practices:
Note that these are not hard and fast definitions but rather a shorthand process for categorizing your current accounting methodology. Exceptions to the rule may also exist:
If you employ an on-site controller or CFO or you contract with a "virtual" accounting professional who oversees your monthly accounting processes then you have more capacity to move to the next level in your growth path. if your operation already includes a family member trained (and tasked) in accounting you've (potentially) got the best of both worlds. However, if either you or a family member with limited accounting training and time availability is trying to accomplish this on your own, it may be quite difficult.
Producers who use a strictly cash accounting method, can decide if they want to incorporate real-time inventories into their accounting system. By "real-time" we mean that crop, livestock, feed, seed, chemicals and fertilizer quantities on hand are updated through accounting entries. If real-time inventory control is not a priority then by default you have selected Method C, the most basic system. On the other hand, cash accounting producers who wish to track inventories will choose Method B, a "hybrid" system.
The next category is accrual accounting. For those relying on non-professional family members to oversee their accounting process, we assume this group is already committed to real-time inventories, so the decision they face regards cost analysis. If their goal is a traditional "enterprise analysis" approach of splitting expenses between commodities then they will also choose Method B. However, if they desire a more structured, multi-layered cost accounting system for allocating and flowing costs through their various management segments they will select Method ABC.
The decision for the final group, accrual accounting users relying on professional oversight, is whether they want their financial statements adjusted directly by real-time changes in raw material, work in process and finished goods inventories. Controllers who want to maintain a "high level" inventory valuation system not directly linked to production activities will choose Method A. Accounting professionals who want to "drive" financial statements from real-time activities will choose Method ABC.
Note that, according to the decision tree, while there are just four accounting "destinations," six different paths lead to those endpoints, representing a wide-ranging combination of starting points and priorities. That’s why assessing where you are and where you want to be is essential.
In summary:
Even though our core business is in agricultural accounting software, we acknowledge that producers can and do achieve Methods C and A with off-the-shelf general accounting software. Conversely it's very convoluted and cumbersome to attempt Methods B and, especially, ABC without specially-designed ag software.
Before we go into an in-depth comparison of the methods, we're pausing to answer potential objections to this "GPS" accounting implementation strategy.
Astute readers will have detected two potential flaws in the Growth Path System.
The first is that Growth Path Accounting does not attempt to "convert" anyone from cash to accrual or single entry to double entry (or vice versa). In fact, it's possible to go through the first phase of Growth Path Accounting without gaining any noticeable improvement over the financial information delivered by the current accounting system.
The second potential complaint arises from the fact that Growth Path users are limited to four seemingly-rigid choices in starting systems: Methods A,B,C and ABC.
Both of these criticisms need to be weighed against the objectives of Growth Path Accounting which are:
You cannot get off to a "fast start" computerizing a job that you have never done by hand. Too many farm accounting programs are now collecting "digital dust" because their owners bit off more than they could chew by selecting a program that could do everything but demanded more detail and precision than anyone on the farm could provide.
Growth Path Accounting compromises in this area by immediately producing useful information, regardless of the user's background or the method chosen.
The key to success in Growth Path Accounting is in the ability of the farm accounting software to freely climb to more advanced levels as experience allows or needs dictate. Unfortunately, few programs have this capability. If properly designed, though, the four initial accounting systems are more than adequate starting points from which to reach the unique goals of most farm businesses.
That said, if you’re desirous of leveraging all of the data available to you through modern ag tech that means making a shift, even if gradual, to Method A, B, C. Farm ERP software can help you get there as can support from FBS Systems.
Reach out to our team today and let’s discuss where you are and where you’d like to be.
Topics: farm financial statements, accrual accounting, farm software, farm accounting, growth path accounting, Farm Financial Standards, agricultural inventories
When it comes to farm oversight, understanding where you are, in terms of financial information and accounting is vital. Growth Path Accounting starts with asking where you are now and what your information goals are. Growth Path Accounting can be narrowed down to three objectives:
To get there, you first need to understand Growth Path accounting and all of its separate parts. That informs not just your understanding of where you are and which accounting method you’re currently using, but also where you’d like to be and the advantages of the other accounting methods available to you.
Topics: managerial accounting, farm management accounting, accrual accounting, farm financial reporting, farm inventories, agricultural software, farm accounting, agricultural inventories, cash or accrual, farm accountant
Farming is about growth. It’s the primary focus from crop and livestock to the back office. Crops don’t grow from seed without external factors, nor does livestock. So how can we hope for our overall farm or ranch operation to grow without considering all the growth factors that allow the business side to thrive or wither?
And, when we see a challenge or opportunity to address a production shortfall, we look at all the options on the table. The growth path decision tree applied to farm accounting allows us to do the same. We look at the accounting decisions that impact our decision making process and assess how we can use accounting methods to improve our operations and profitability.
Topics: accrual accounting, farm accounting, enterprise analysis, growth path accounting, cash or accrual, cost analysis, integrated production and financial software
As a farmer, your day is filled with tasks. As a farm manager, your day is filled with decisions. From small to large, every decision you make will impact current and future operations. While a farm ERP solution helps you gather the data you need to make those decisions, you’re still left with options on when and how you implement it. It’s one reason we suggest creating a growth path decision tree, even when it comes to accounting. Each decision leads to more decisions and different outcomes. So, understanding the accounting implementations options before you, and the ways those decisions can impact your growth, is important.
Topics: cost accounting, accrual accounting, agricultural managerial accounting, farm accounting, ERP
There may be a lot of things that happen on the farm that present challenges, but for a lot of farms, nothing compares to the challenges faced in the back office. While creativity and ingenuity are great assets in the field and barn, the back office requires a different approach. For example, when it comes to applying general accounting principles to an industry that doesn’t necessarily function on other standard business principles, finding a balance between ingenuity and innovation and the right tools, solutions for back office and farm accounting problems are available.
Topics: farm accounting
Assets on the farm have value, but so does versatility. For decades, engineers have tried to find ways to increase the versatility of farm equipment and versatile products with multiple markets often reign supreme. Similarly, versatile team members who can move from task to task and handle a wide variety of responsibilities are coveted. The same should be true for your ag tech, specifically, the farm accounting software you use.
Topics: farm accounting
MacGyver might have had the television show, but when it comes to working with what’s at hand to get a job done, few people are better at this than farmers and ranchers. We’ve become accustomed to improvising and making what we have work when the right tools or resources aren’t always available.
In fact, we’ve been doing this for years in the field and in the back office. When it comes to agricultural accounting, we’ve been using tools designed for standard business accounting despite the glaring differences.
While creativity and ingenuity on the farm are definitely assets, there’s plenty to be said for having the right tools for the right job, especially when it comes to efficiency.
Topics: ag software, farm accounting
"If you’re struggling with a main street accounting program today, it might be time to reach out to a higher-level, farm-focused program for your business." So says Editor Willie Vogt in the April 2017 Farm Industry News cover story, "Raising Your Accounting Game."
Topics: farm management accounting, accrual accounting, farm financial reporting, ag software, farm accounting, integrated production and financial software, Quick Books
Topics: farm management accounting, cost accounting, farm financial statements, accrual accounting, farm financial reporting, agricultural managerial accounting, farm accounting, agricultural inventories, cost analysis, inventory valuation
Last month we reprised a series that was first published over 20 years ago documenting a proven process used by a generation of FBS users. While technology has advanced in quantum leaps, the growing complexity of farming operations requires the same core decision-making processes to select, implement and grow an accounting system.
The Assumptions Behind Growth Path Accounting
Topics: farm management accounting, accrual accounting, ag software, agricultural software, farm accounting, growth path accounting
Topics: farm management accounting, accrual accounting, farm records, farm software, ag software, farm accounting, growth path accounting, systems development for agriculture
Two recent articles in the farm press validate how far farm management technology has come, yet how far it has yet to progress to make a serious business impact.
Topics: managerial accounting, farm management accounting, cost accounting, farm financial statements, accrual accounting, farm financial reporting, agricultural managerial accounting, farm inventories, farm records, farm software, ag software, agricultural decision support, business processes, agricultural software, farm accounting, enterprise analysis, precision farming
The PC industry has been in a funk this fall, not just from competition with tablets but also from waiting for the arrival of Windows 8. Now that Win8's the default operating system at "big box" stores and Windows 7 is getting harder to find on shelves which is your best option--especially if your goal is business applications rather than social networking?
Topics: farm financial reporting, farm records, farm software, ag software, business processes, agricultural software, farm accounting, FBS Systems, Windows 8, tablet computers
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