Answers to your questions on planting, harvesting, selling, moving and reporting your crops.

Q. How do I record an accounting grain sale directly from a field?

A. This has to do with the Integration Sub Type, which is accessed through Setup Accounting Ledger Accounts and clicking on a crop sale account.

1= Always No = Sales out of storage bin, which affects storage bin inventory but does not record a field as harvested.

2= Always Yes = Creates a field harvest record that matches the sale record but will not affect storage bin inventory.

3= Default to No= Normally is sale only but can select harvest record by selecting "Yes" during data entry.

4= Default to Yes = Normally sale includes a harvest but can be changed to a "straight" sale by selecting "No" during data entry

So if you might be either selling from a field or the bin choose option 3 or 4 (depending on what you will be doing the majority of the time). If you know you sell exclusively out of the field or exclusively out of storage bin, choose option 1 or 2.

You can also create two crop sale ledger accounts: one that's "Always No" for bin sales and a second that's "Always Yes" for field sales.

Special note for E.CLIPSE users: Because your crop sales are required to go through marketing centers, you cannot record a simultaneous harvest and sale so use the "Always No" option.


Q.  When I select Crop Cost Analysis report I get a blank report.  Why is this, and what is this report supposed to do?

A. The Crop Cost Analysis report can be a very useful report that you can fully customize for your needs.  The report prints complete cost of production for a single crop center or a range of centers.  It is also used for landlord reconciliation.  It can compute the cost of production and net income by center based on direct revenue, expenses as well as indirect costs assigned to the center from the overhead allocation tables.  It's the only P&L statement that provides both per acre and per units(i.e. "bushel") divisors.

Before you can run this report you must create at least one "template" that maps the report to your unique chart of accounts, level of detail and source of information.

To access this function, go to Setup | Crops | Cost Analysis.

The first screen is used to add a new definition (template) or select from existing definitions.

The main Cost Analysis setup screen allows you to create and organize report lines based on any source of data—application records from Crop Audit, crop sales and custom applications from TransAction Plus or overhead expenses from allocation tables or through e.CLIPSE Managerial Accounting.

Here's an example of the finished report.  (This is a pure "cost of production" report for soybeans.  Other Cost Analysis options can include sales, "profit center" and crop year analysis.)

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